Landscaping Policy & Guidelines

The Townhomes on Capitol Hill (the “Townhomes”) current policy allows flowers in window boxes and planters on porches or just outside a Member’s unit provided they are displayed in a reasonable and pleasant manner as determined by the Townhomes Landscaping Committee. It is the Member’s responsibility to keep plantings well maintained and up to community standards. Every Member has the opportunity to do additional plantings to enhance “their front yard common area” providing it is within the community standards to enhance our surroundings and is well maintained. Backyards remain the sole responsibility of the member residing in those units.

A Member’s plan for new plantings and modifications to the front yard must be presented to the Landscaping Committee for approval prior to any plantings or modifications. Individuals wishing to submit a planting proposal must have written approval of immediate neighbors, above and/or below, in order to proceed. We encourage collaborations between neighbors for the benefit of our community beautification process. Submissions should have as much detail as possible and should include both a narrative describing the plantings as well as a visual display, picture or drawing of the intended plants and landscaping. Proposals and plans for plantings shall be submitted to the Townhomes Landscaping Committee via Corcoran Jennison, the Townhomes property manager, or by completing the online submission form on the Townhomes website. 

Members are financially responsible for the installation of the proposed modifications to the front yards, and shall plant at their own risk. Members are responsible for the general maintenance and watering of the front yards once plants, shrubs and flowers are planted and any other approved modifications are installed. Townhomes on Capitol Hill (THCH) is not responsible for any damage to the plantings unless the damage is caused by one of its agents (i.e. employee, independent contractors, etc.).

The landscaper contracted by the Townhomes through the Landscaping Committee shall not remove any plantings without prior approval of the Landscaping Committee. This does not prohibit the landscaper from general maintenance of the hedges and trees in the front yards and other common areas of the community.

Members are not permitted to remove any existing plantings on the property or add any plantings unless prior approval is granted by the Townhomes Landscaping Committee. This includes plantings in front yards, parking lots, tree boxes and areas surrounding the Community Center. Such actions will result in fees assessed to the Member for the replacement value of the plantings, labor costs, and any additional expenses incurred to bring the yard back to the community standards prior to removal. In addition to these fees, Members who do not adhere to the aforementioned rules and regulations will incur the following fines and penalties:

  • Following the first incident, Member will receive a written Notice of Violation and a $25 fine.
  • Following the second incident, Member will receive a written Notice of Violation and a $50 fine. 
  • Following the third incident, Member will receive a written Notice of Violation and a $100 fine. At this time, Member will be in default of the Proprietary Lease and termination proceedings will commence. In addition, Member will be deemed out of good standing and ineligible to receive tenure credits for that year.
  • During this time, Member is still responsible for the carrying charge. Failure to pay the carrying charge will result in it and any other outstanding debts being withheld from Member’s share price distribution at move-out.
  • Any fines incurred for violation of the policy must be paid by Member on or before the 5th day of the following month, i.e. a violation received on April 15th must be paid in full on or before May 5th.

The Townhomesand its manager, Corcoran Jennison (“Management”), will exercise due diligence and good faith when assessing a violation. A Member has the right to dispute a Notice of Violation. Disputes must be made in writingto the Townhomes Board of Directors via Management within 30 days of receipt of a Notice of Violation and Member must appear at the next Townhomes Board Meeting to present their dispute.

Members may report violations of the Landscaping Policy to the Townhomes Landscaping Committee via Corcoran Jennison, the Townhomes property manager, or by completing the online submission form on the Townhomes website. 

As of the date of this Landscaping Policy, the Townhomes will be responsible for the regular watering of all front yards and community spaces. This watering shall occur 1-2 times per week as agreed upon by the Landscaper and the Landscape Committee. Members are required to supplement watering as needed based on the planting modifications to their front yard. 

Existing front yards and those granted approval by the Landscape Committee as of May 1, 2017 are grandfathered into the landscape plan. Once approved, Members must re-submit plans for seasonal changes to the front yard if those changes are substantially different from the original plan.

Trash and Recycling Policy

This document provides information and standards for trash, garbage and recycling procedures at the Townhomes on Capitol Hill (the “Townhomes”).

Regular Trash, Recycling and Bulk Pickup Schedule

See DC Department of Public Works’ (“DPW’) website for more details.

When a holiday falls on a trash and recycling collection day, collections will "slide" to the next day for the rest of the week after the holiday, through Saturday. For example, if the holiday falls on a Monday, DPW will collect Monday routes on Tuesday and so on through Saturday. In neighborhoods with twice-weekly trash collections, if the holiday occurs on a Monday, Monday and Thursday collections will be made Tuesday and Friday, and Tuesday and Friday collections will be made Wednesday and Saturday.

Trash and Recycling Collection Guidelines

  • Place trash and recycling containers out for collection after 6:30 pm the night before collection or before 6:00 am on collection day. Members are required to remove trash and recycling containers from public space no later than 11:59 pm on the collection day.
  • Bags may not be placed on the street. Members are required to use the designated trash and recycling containers when items are put out for collection. If, and only if, your container is full, you must place any additional trash in sealed plastic bags and recycling in paper bags, and set it next to the respective container.
  • Between collections, members must store trash and recycling containers on their property. Containers must be outside your door or under your stairs and must not obstructing walkways.
  • Trash and recycling containers may no longer be stored on the sidewalk. Failure to adhere to this policy will result in fines and penalties from Townhomes and/or the District of Columbia.
  • All trash & recycling containers must have your address painted on them.
  • All trash, including the trash in containers, must be securely bagged. Recycling should be placed in the recycle bin without a bag.
  • Members are responsible for the general maintenance of the trash and recycling containers, including but not limited to washing out the containers as needed.

Bulk Pickup Guidelines

The Townhomes has contracted with a private company to remove bulk items on Tuesdays.

  • All bulk items placed for removal must be marked with the unit address.
  • Items should be placed on the curb for collection after 6:30 pm the night before collection (Monday) or before 6:00 am on the day of collection (Tuesday).
  • Items that are not picked up by 6:00 pm on the collection day must be removed and returned inside your unit until the next scheduled pickup date.
  • When a holiday falls on a bulk collection day, collections will resume the following Tuesday.
  • Failure to adhere to this rule will result in fines and penalties from the Townhomes and/or the District of Columbia.

Policy Violations

Members who do not adhere to the aforementioned rules and regulations will incur the following fines and penalties:

  • Following the first incident, Member will be issued a written Notice of Violation.
  • Following the second incident, Member will receive a written Notice of Violation and a $50 fine. 
  • Following the third incident, Member will receive a written Notice of Violation and a $100 fine. At this time, Member will be in default of the Proprietary Lease and termination proceedings will commence. In addition, Member will be deemed out of good standing and ineligible to receive tenure credits for that year.
  • During this time, Member is still responsible for the carrying charge. Failure to pay the carrying charge will result in it and any other outstanding debts being withheld from Member’s share price distribution at move-out.
  • Any fines incurred for violation of the policy must be paid by Member on or before the 5th day of the following month, i.e. a violation received on April 15th must be paid in full on or before May 5th.

The Townhomesand its manager, Corcoran Jennison (“Management”), will exercise due diligence and good faith when assessing a violation. A Member has the right to dispute a Notice of Violation. Disputes must be made in writingto the Townhomes Board of Directors via Management within 30 days of receipt of a Notice of Violation and Member must appear at the next Townhomes Board Meeting to present their dispute.

Occupancy & Transfer Policy

This document provides standards for occupancy of units at the Townhomes on Capitol Hill (the “Townhomes”). This document also outlines standards and requirements for transfers between units at the Townhomes. Attached to this policy at Attachment A is the form which must be completed to request a transfer.

Occupancy

Occupancy limits for a given unit are as follows:

 

A Townhomes Member, and applicants who ultimately become Members, may request a unit for which their household qualifies on the basis of documented need as reflected by the total number of occupants and other factors as described below. Occupants are all adults and children, who live in a unit. Occupants may include live-in aides, and children who are dependents but may be away at school for periods of time during a given year. Members of the military who are on deployment or on active duty at location remote from the area, and persons who are permanently institutionalized, are not considered occupants.

Elderly as well as handicapped/disabled households may occupy a unit with an additional bedroom above the minimum occupancy standards in the event that such bedroom is needed either for a live-in aide or for medical reasons as part of a Reasonable Accommodation, as outlined in the Reasonable Accommodation Policy for the Townhomes.

A Member or Member household must get approval from the Townhomes’ property manager, Corcoran Jennison (“THCH Management”) for any household/occupancy changes prior to additional occupants moving in, and provide notice within 15-days of an occupant moving out. If a Member fails to notify THCH Management of changes in occupancy, that Member will be taken out of “good standing” which means the Member will not receive Tenure Credits for that calendar year. In addition, the Member will be considered in violation of the proprietary lease, and may be subject to termination/eviction. For any visitor staying longer than 14 days, Members must notify THCH Management.

If a household has less than the minimum required occupants in a unit (is “under-housed”), the Member must transfer into an appropriate sized unit when the next unit becomes available and following 90-days notice from Management. If a household has more than the maximum number of occupants (is “over-housed”), the Member must transfer into an appropriate sized unit when the next unit becomes available and following 90-days notice from Management. If a member refuses to transfer to a smaller or larger unit, then the Member will be considered in violation of the proprietary lease, and may be subject to termination/eviction. If the Townhomes cannot offer an appropriate sized unit to a Member, that Member will continue to pay their current carrying charges until an appropriate sized unit becomes available.

Transfers

A transfer can either be required by Management based on lack of conformity with the occupancy standards listed above or requested by a Member at any time. A transfer requested by a Member is referred to as a “Transfer Request”. Transfer Requests must be made in writing signed by the Member, on the form attached as Attachment A to this policy. All Transfer Requests will be considered on a first-come first-served basis according to the date the request was received. A Transfer Request may be modified at any time by a Member to account for occupancy changes without forfeiting a Member’s place in the queue.

Transfers are classified as either Required Transfers or Nonessential Transfers, each as described below.

Required Transfers —

“Required Transfers” are those which fall into either of the two categories below:

  1. Members requiring Americans with Disabilities Act (ADA) compliant units or a transfer as part of a “Reasonable Accommodation,” typically due to a physical or mental impairment that substantially limits one or more major life functions, will supersede all other transfers. Members requesting a transfer for Reasonable Accommodation may be required to fill out a Reasonable Accommodation certification of need in accordance with the Townhomes’ Reasonable Accommodation Policy. Transfers as part of a Reasonable Accommodation must be approved by THCH Management’s 504/ADA Coordinator to insure compliance with applicable federal, state, and local requirements in accordance with the Townhomes Reasonable Accommodation Policy. Once the 504/ADA Coordinator approves the Reasonable Accommodation, that transfer will be deemed approved and that transfer will be prioritized as a Required Transfer.

  2. Transfers required to conform to the occupancy standards outlined above for Member households that are “over-housed” or “under-housed”.

No transfer fees will be charged to Members whose transfer is a Required Transfer.

Nonessential Transfers —

“Nonessential Transfers”, are transfers other than the Required Transfers outlined above, and which may include transfers requested by Members for the following reasons:

  1. a Unit preference change such as Member’s desire for a yard or a larger/smaller floor plan, issues with unit, its location, etc.

  2. Members desiring to add occupants but if doing so would violate the occupancy standards for their current unit size may request a transfer and be added to the Nonessential Transfer request list for a larger sized unit. Non-Member applicants must complete an application.

Members requesting Nonessential Transfers will be placed on the Member Transfer Waiting List. Nonessential Transfers are prioritized behind Required Transfers but before requests for occupancy made by non-Members (applicants), which are listed on a separate external wait-list. Members requesting Nonessential Transfers must live in the community for at least three (3) consecutive years, abide by all lease obligations, including making carrying payments on time, and maintain satisfactory housekeeping before being eligible. If a Member is offered a unit in response to a Member’s Nonessential Transfer request, the Member must respond in five (5) business days with interest/intent to transfer or not. If a Member rejects three (3) offered available units that generally fit the specifications requested by Member, the Member will be placed at the end of the Nonessential Transfer wait-list. A Member may be offered up to five (5) potential units for the Nonessential Transfer before being removed from the waitlist for a period of one (1) year.

If a Member accepts a Nonessential Transfer, THCH Management will recertify and re-calculate carrying charges and the share price of the transferring Member’s new unit to determine any amount(s) owed to the Townhomes or the Member. If monies are owed to the Member, the Member must provide evidence that final utility bills have been paid in full, and Management must inspect and certify the unit has not been damaged beyond normal wear and tear.  If additional monies are owed to the Townhomes, the Member is required to remit payment before the transfer date. If additional monies are owed to the Member, the Townhomes is required to remit payment within ten (10) business days of the Member’s transfer to the new unit. The Member will continue to earn tenure credits which will be adjusted, as necessary, upon transfer. The Member’s anniversary/recertification date will become the date of most recent transfer.

Members will have three (3) business days from the agreed upon date of transfer to vacate the unit Member is transferring from, return the keys, the key fob for the alarm, the public offering statement, the membership certificate, and any applicable parking passes to THCH Management.

Once a Nonessential Transfer occurs, a Member is not eligible for Nonessential Transfer again within three (3) years of the Nonessential Transfer. Members will be required to pay the “transfer fee” equivalent to one month’s carrying charge for the unit to which they are moving.

A Member may petition the Board of Directors of the Capitol Hill Cooperative Housing Association (the “Board”) for consideration of a reasonable exception to the Unit Occupancy & Member Transfer Policy in writing at any time.

 

Expectations of Management and the Board of Directors —

  • THCH Management will maintain an up-to-date Member transfer waitlist and applicant waitlist in good order. The Member transfer waitlist will include appropriate Member information, requested unit size/type, and the date received and number of units offered/denied.

  • THCH Management will notify the Board of all Required and Nonessential Transfers.

  • THCH Management will in good-faith make all reasonable attempts to satisfy reasonable requests by Members and applicants.

  • THCH Management will notify the Board of any and all problems that may occur in the execution of Required and Nonessential Transfers.

  • The Board will consider all written petitions by Members, and will attempt to consider, without delay, each request during the next regularly scheduled Board Meeting.